Partner Agency Frequently Asked Questions
We only distribute products through nonprofit partner agencies. Keep reading if you are affiliated with an organization that may want to partner with us to receive products for the folks you serve.
HOW DO I APPLY TO BECOME A PARTNER AGENCY?
We are not currently accepting applications for new partner agencies. To express interest, please reach out to our Support Coordinator (info@sweetcheeksdiaperbank.org).
When an application is available, we plan to list it here.
WHAT IS THE APPLICATION PROCESS LIKE?
When you express interest via email or fill out an application, your organization will be saved on a list of potential partners. When capacity allows, ideally once or twice per year, we review this list and add new partners based upon our capacity and our current priorities in addressing diaper need. New partners will have a training session to get things started.
IS THERE A FEE TO BE A PARTNER AGENCY?
There is a small annual fee to be a partner agency of SCDB, based on the number of kids you serve each month. Below are our current partner agency fees, which can be offset by volunteer hours at our warehouse if an organization chooses that option (click the image to enlarge!):
ARE YOU FLEXIBLE WITH THE PARTNER AGENCY FEE PAYMENT?
Partner agency fees are due within 120 days of the annual invoice being sent. We know funding, fundraisers, donors, etc. could be seasonal or cyclical, so if you have an unusual extenuating circumstance, reach out so we can talk. We also don’t mind if someone else pays your annual fee on behalf of your organization. We’ve seen groups have great success asking a corporate sponsor, volunteer or superstar donor to cover the agency fee for a year. What a great way to spread awareness of diaper need and give a donor something really special and meaningful to fund. (We also provide your agency with data around diaper distribution outcomes, making it easy for you to share the impact with those donors at the end of the year! See below for more information on data.)
HOW MANY DIAPERS WILL MY CLIENTS GET EACH MONTH?
Each child receives 50 diapers (sizes newborn through 6) each month that match the size they currently need. Children can receive diapers until their 4th birthday.
HOW ARE THE DIAPERS PACKAGED?
We wrap bundles of 25 diapers in plastic wrap with a size label on each one. Each child gets 2 bundles (50 diapers) each month. We then put the bundles in boxes or reusable nylon bags so it’s easier for you to transport.
HOW, WHERE, AND WHEN DO I GET THE DIAPERS FOR MY CLIENTS EACH MONTH?
HOW: Each partner agency is responsible for picking up their diapers from Sweet Cheeks Diaper Bank’s warehouse in Lower Price Hill each month.
WHERE: We are located at 1400 State Ave. Cincinnati, OH 45204.
WHEN: You will pick diapers up once a month. Once you’re an active agency you’ll be placed in a pickup group with a specific pickup window and given all pickup dates for the year.
DO YOU HAVE ANY DATA AROUND DIAPER DISTRIBUTION OUTCOMES?
We sure do! Every time a family receives diapers for the first time, there is a brief survey we ask our partner agencies to ensure is filled out. We collect and analyze that data and at the end of the year, we compile the data and send our partners a report on the diaper outcomes for YOUR agency. You’ll be able to show exactly how providing diapers has helped your clients, in their own words.
HOW DO I REQUEST DIAPERS?
Once you’re approved as a partner agency you will be able to log in to our ordering system at HumanEssentials.app. That’s how you will order diapers for your clients each month. And don’t worry–we’ll walk you through it all!
CAN YOU DELIVER MY DIAPER ORDER?
At this time, we are not able to offer delivery for orders. We hope to be able to offer this service for a small fee in the future. We’re in the market for an affordable (or donated!) box truck to help make this happen.
WHAT IF I HAVE SOMEONE IN MIND RIGHT NOW THAT NEEDS HELP?
A lot of organizations want to become partners with us because they personally know someone in need of diapers right now. You can search through our current agencies to get someone connected with diapers.
WHAT IF I’M NOT SURE I WANT TO BECOME A PARTNER AGENCY?
No worries! If you still have questions about partnership, feel free to email them to our Director of Program and Operations, Nick, at [email protected], with any questions. We can also set up a time to chat before you fill out the application to make sure our agencies would be a good fit.